Blog Layout
Sound, Lighting and Stage Cheat Sheet

Sophie

A quick guide to help you decide what you need for your event.



It’s hard to know what equipment you’ll need for your type of event when there’s so much available and different options to choose from. Whether it’s stage size, or sound system needed, we’ve put together a cheat sheet that should help you gage what you’ll need for your specific event. Of course, all of our packages are bespoke, so we can tailor it specifically for your event, but this should give you a good idea of where to start.



Event One - Small Daytime Community Event


Event Two - Medium Size Music or Community Event


Event Three - Wedding or Private Party


Event Four - Outdoor Festival


Event Five - Large Outdoor Music Festival

Wide shot of an arc truss stage and a large audience in front of it.

Event One


  • Day time outdoor event in a difficult to access area (town centre, restricted width entry etc)


  • Small audience – less than 2,000


  • Solo or duo acts


  • Stage is not the main focus of the event
A modular stage with red canopy and red white and blue balloons around it. Solo performer on stage with a guitar

Our Solution

  • Modular stage either 3m x 3m or 3m x 6m with canopy for wet weather contingency
  • 2kw sound system
  • Sound engineer

Consider


  • A generator for stage only or for stalls
  • Power management service for the event site

Event Two


  • Day time music event, in an outdoor open space


  • Small audience – less than 2,000


  • Solo or duo acts, dance performances


  • Stage is not the main focus of the event


Inflatable roof trailer stage with a children's choir performing on it and a large audience in front.


Our Solution


  • 6m x 4m arc roof stage or 6m x 5m stage with inflatable roof
  • 2kw sound system
  • Sound & lighting engineer
  • Daytime lighting rig

Consider


  • A generator for stage only or for stalls
  • Power management service for the event site

Event Three


  • Indoor evening music event 


  • Small audience – less than 100


  • Full bands


  • Stage is the main focus of the event


Modular wedding stage set up in an indoor venue with lights and a pa system


Solution


  • 4m x 3m Modular staging - 300mm high with one set of steps and black skirt
  • Lighting package with moving lights
  • Lighting operator
  • Sound system

Consider


  • Special effects – haze and smoke
  • Backline hire

Event Four


  • Outdoor day time music festival


  • Audience of 4,000 people


  • Full bands



  • Stage is the main focus of the event


Large trailer stage set up in front of a castle, a band performing on it and a large audience in front.


Solution


  • 8m x 6m trailer stage or 8m x 6m arc truss stage
  • 12kw sound system
  • Sound engineer
  • Daytime lighting rig

Consider


  • A generator for stage only or for stalls
  • Power management service for the event site
  • Special effects – haze and smoke
  • Backline hire

Event Five


  • Outdoor evening music festival


  • Large audience – over 10,000


  • Full bands



  • Stage is the main focus of the event


Extra large arc truss stage with an orchestra performing on it and a large audience in front.


Solution


  • 12m x 6m arc truss stage or 12m x 6m trailer stage
  • 16kw sound system
  • Sound engineer
  • Lighting rig with moving head lights, flood lights, wash lights

Consider


  • A generator for stage only or for stalls
  • Power management service for the event site
  • Special effects – haze and smoke, confetti and streamers
  • Backline hire

The great thing about Koncept Productions is that all these elements are interchangeable and we will always create a bespoke package for your event to ensure you have the right equipment for the job. You can get in touch today for a free quote or a call to discuss your event. We hope this guide has helped you figure out what you might need and was a good starting point for your equipment hire.

New Button
An arc truss stage in a field with performers on it and an audience watching on

The Pros and Cons of Outdoor Events

By Sophie • 06 May, 2024
Looking at the pros and cons of outdoor event spaces and how it can help to understand the implications of hosting the event outdoors.
A wide shot of an inflatable stage in a field with lavender in the background

Lately at Koncept

By Sophie • 29 Apr, 2024
The first quarter of 2024 has disappeared in a blink of an eye, and we’re still catching our breath from all the changes and moves we’ve been making to make sure that 2024 is out most successful year yet.
A shot of a hand writting on a budget sheet

How to Budget for an Outdoor Event

By Sophie • 16 Apr, 2024
A guide to budgeting for your outdoor event with tips and tricks from industry experts.
A blurred photo of festoon lighting above a crowd.

Event Site Sound

By Sophie • 15 Apr, 2024
Explaining who and why event site sound is needed for outdoor events.
A close up of grass with a blue sky in the background

Event Site Surfaces - Pros and Cons

By Sophie • 08 Apr, 2024
The pros and cons of each event site surface from a production perspective.
A spring garden with a gazebo in the background

The Perfect Spring Event Stage

By sophie • 01 Apr, 2024
The great British weather is as unpredictable as ever, yet, after the gloom of winter, when spring rears its long-missed head, it could be the perfect time to host an outdoor event.
The koncept productions lorry to the left of a field with a manor house in the background.

What Happens on an Event Site?

By Sophie • 25 Mar, 2024
A step by step guide to what happens once we arrive on site for an event.
An arc truss stage at a busy festival.

A Guide to Outdoor Staging

By Sophie • 04 Mar, 2024
A guide to outdoor stage hire and things to consider when looking for a stage.

Top Tips for a Rainy Event

By Martin Ruff • 26 Feb, 2024
What to do when weather strikes? We recently wrote a post about the different types of weather you need to be particularly careful of, and what precautions you need to take. The most common weather event we have in the UK is rain. But what impact does this have on an outdoor event, and what can you do to mitigate the situation?
A trailer stage set up for a street festival

What education and experience do you need to be a sound engineer for a festival?

By Martin Ruff • 12 Feb, 2024
Giving you the inside info on what you need to become a sound engineer for a festival.
More Posts
Share by: